Changing polls and votings

After you have created a poll or voting, you may change all your specifications – with two exceptions:

o  Questions may only be changed as long as there are no responses yet.

o  The start time of a voting may not be changed after invitation e-mails have been sent.

In order to change a poll or voting

•      select   Change    Properties  in the action menu of the poll or voting. The action forms ‘Change Poll’ or ‘Change Voting’ let you change the poll or voting. The action forms are structured exactly like the corresponding forms for creating polls or votings.

•      If there are already responses to a poll or voting, you cannot change the questions any more and the section ‘Questions’ misses from the action form. With an ongoing voting, changes of the start date are ignored. All other specifications, however, may be changed freely, also with ongoing polls or votings. This way you have, e.g., the possi­bility to end a poll that has been specified to run ‘forever’. If you change the end date of a voting, you can add a personal note that is included in the notification of the participants.

•      If you remove participants from an ongoing voting, you may add a personal comment to the otherwise automated e-mail message to removed participants.

As an organizer, you may start a voting which has not yet begun at any time.

•      Select   Open  in the action menu of the voting or click on its entry in the folder listing. In the action form, click on [Start voting now].

In case you want to change the questions of an ongoing poll or voting that has already drawn responses, you only have the possibility to reset the poll or voting and change the questions afterwards. You lose, however, the responses already received. If you know beforehand that you cannot finish the definition of all the questions of your poll or voting in one go during creation, you should make sure that the poll or voting does not start until you are done with your questions.

Polls and votings cannot be viewed before the poll or voting has started. If you want to have a pre­view of your questionnaire before the poll or voting actually starts, create the poll or vot­ing in one of your private folders, enter ‘from now’ or the corresponding date as the start and view the questionnaire by opening the poll or voting object.

•      Select   Open  in the action menu of the poll or voting or click on the poll or voting entry in the folder listing. This will show the questionnaire. Hit [Go back] when you have finished viewing. You shouldn’t submit a response now.

When you are satisfied, you can enter the intended start time and transfer the poll via cut and paste to the workspace where you want the poll to take place. Note that such a transfer of a voting will not automatically enter the members of the destination workspace as participants, you have to do that yourself.