Sending BSCW objects

You may send BSCW objects and their complete contents to the members of a workspace and other people as well. You may use contact information contained in your address book, when sending BSCW objects.

The BSCW objects are sent as attachments of an e-mail or via fax. When you send the objects via e-mail you may also send links to the objects instead of sending the objects themselves in an attachment. Think of this possibility especially when sending large documents.

•      Click the individual check boxes to select the objects that you want to send and click  (Send E-Mail) in the multi-selection toolbar.

•      In the ‘Send E-Mail’ form you may specify recipients, subject and body of your mes­sage; the objects that are sent as attachments are listed below.

•      Use the [Add members] button to add all members of your current workspace to the ‘To:’ field. Use [Remove members] to remove them again. You may make use of contacts with e-mail addresses from your BSCW address book by clicking the [To:], [Cc:] and [Bcc:] buttons.

•      Under ‘Send as link or as attachment’ you may choose how you want to send the ob­jects selected.

•      Use the option ‘Send as attachment to all recipients’ if you wish to attach the ob­jects to your e-mail message. Avoid this option if your documents are large or if you want to keep track of who actually will read the documents.

•      Use one of the two ‘Send as link ...’ options if you wish to avoid e-mail attach­ments.      
If you send links also to non-members of the workspace, these non-members will have read access to the objects. Read access is enabled by way of a token and is restricted to the time span indicated. You may block access to an object sent before the time span has elapsed: Open the info page of the object, which lists under ‘Access rights’ the read access right via token. The action [Delete token] in the right-hand column of the access right table revokes the access via token for non-members. 
The option ‘Send as link to workspace members only’ ensures that no one but work­space members with the right to read will be able to access your objects: non-authorized recipients will be removed from the recipients’ lists and will not be sent an e-mail at all (in this case, a warning will appear before the message is actually sent).

•      You may also choose to send the objects via fax by clicking [Send a Fax]. For obvious reasons, you can only send documents via fax which you could also send via fax out­side of BSCW.